7 Simple Ways To Be More Effective At Facilities Management

Ryan Stephens
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Whether a healthcare organization or a retailer, all businesses try to find ways to be more effective at facilities management. It goes without saying that, whether an organization is trying to comply with HIPAA or trying to manage a facility efficiently, becoming more effective during the process is everyone’s goal. This article explains how organizations can become more effective at their workplace and how they can use various CloudApper solutions according to their business needs.

Note that these are just suggestions, not rules. Your work, your organization, and your goals may vary. But everyone needs to step it up a notch and evolve their systems to suit their unique needs, preferences, skills, and work.

Manage energy, not time

Everyone is taught to not waste time. Supposedly, time is all we have. However, it doesn’t take much to realize that not every moment is special. Sometimes we have the energy to work and move fast, and sometimes we don’t. Persistence matters but wearing yourself out is pointless. It is important to manage your energy, and you will realize that you get more done when you are feeling productive than staring at the screen for the sake of it. This is why cloud-based applications are on the rise. For example, how can a healthcare provider be more effective when they are trying to implement appropriate security measures while also trying to please their patients? Simply use HIPAA compliance software to streamline your compliance efforts.

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Focus on priorities and goals, not tasks

Anyone can complete a to-do list just for the sake of it. But it is much harder to focus on the end goal, i.e., why you are doing the tasks. Oftentimes, people confuse the urgent, the mundane, and the easy as the most important things they can do. Micromanaging yourself isn’t necessary, instead put your energy towards the highest priority. Make sure you can see the end goal of the work. For example, with CloudApper’s CMMS, an organization can easily ensure reliable maintenance schedules for its assets with robust reporting, analytics, reminders, and tasks but why? The end goal is to reduce machine downtime.

Hire future peers

Hiring people to work for you isn’t ideal. The best people work with you, and some may even replace or surpass you. The only way to multiply effectiveness is to nurture up-and-coming talent. Develop the people you hire to do all you can do and even more. Hire people who are or can be peers to work with you.

Work outside-in

Quite in opposition to the term “inside-out”, a lot of organizations or organizational politics are devoid of external reality. A lot of tasks are time-consuming and also have no value to customers, the community, shareholders, or other stakeholders. Organizations should work out issues from outside the organization and back in. Frequently you will be amazed to see your problems disappear, and you will be more effective at work when you have external shareholders on your side. 

Work Asynchronously

CloudApper’s solutions allow organizations to work asynchronously more than ever before. As much as people love real-time chat and video conferencing, asynchronous work is a great way to improve productivity. Not everyone will have spare time in their schedule. Calendars may not align, energy may not align. There should be flexibility in letting employees make their contributions, how they want, and when they want. Asynchronous sharing, commenting, editing, and more can be a great addition to the workflow that can allow you to get more done with more people involved. A simple step is to gather information before a meeting. This improves the decision-making process and provides more transparency and options for the information gathered before the meeting. 

CloudApper’s solutions are wonderful asynchronous working tools. Take HIPAA compliance for example. Employers don’t always have the time to get on video calls with their employees. With HIPAA Ready, employers can easily set up training sessions and details of the training. Employees will complete the required training upon receiving notification and mark it complete on the app. Employers can access HIPAA Ready’s dashboard anytime and from anywhere they want. They can run reports to view what training has been completed and by which employees, including what training sessions are due.

Cancel ineffective meetings

Another way to be more effective at facilities management is to cancel ineffective meetings. Some organizations tend to have too many of the wrong kinds of meetings. Organizations should break the hour-long paradigm. Instead, focus on quick meaningful interactions and the value of each minute of the meeting time. Every hour not spent in a meeting is an extra hour for preparation and time that can be used for actual work. 

Collaboration

Perhaps the most common item to be more effective at facilities management is “collaboration”. It is still necessary to stress the importance of collaboration in a work environment. Purposefully sharing work during a process helps drive collaboration in an organization. Collaboration dramatically increases productivity at work. Transparency of the work during a process can help identify duplication, eliminate waste, maximize reuse, and foster learning. 

Become Effective at Facilities Management with CloudApper

CloudApper offers a variety of robust SaaS solutions for businesses to automate tasks, improve productivity, and augment IT resources. All the products that CloudApper offers can help organizations to be more effective at facilities management. Here’s a list of a few solutions that CloudApper offers:

To learn more about CloudApper and its existing products, please leave a comment below or contact us here.

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