OSHA’s updated recordkeeping rule expands the list of severe injuries that all employers must report to OSHA. Establishments located in the United States under Federal OSHA jurisdiction must comply with the new requirements. Establishments located in states that operate their own safety and health programs should check with their state plan for the implementation date of the new requirements.
Understanding OSHA Recordkeeping Rules
Employers with 10+ employees are required to document recordable work-related injuries and illnesses. These employers must maintain records for at least 5 years, post on-site summaries of the previous year’s recordable injuries and illnesses, and provide records to current and former employees upon request. Applicable employers also must maintain and submit OSHA 300A forms electronically each year.
Key benefits of OSHA Recordkeeping
Although the Occupational Safety and Health Administration (OSHA) injury and illness recordkeeping rules vary by location and type of agency, all of them offer some general benefits:
- Improved Health and Safety: Keeping track of work-related injuries and illnesses can help you prevent them in the future.
- Reduced Health and Safety Risks: Using injury and illness data helps identify problem areas. The more you know, the better you can identify and correct hazardous workplace conditions.
- Improved Future Plans: You can better administer company safety and health programs with accurate records.
- Increased Employee Awareness: As employee awareness about injuries, illnesses, and hazards in the workplace improves, workers are more likely to follow safe work practices and report workplace hazards.
What is the OSHA 300A form?
OSHA 300A is a summary of recordable work-related injuries and illnesses for establishments across industries, during a single calendar year. According to the recordkeeping rule, employers must submit 300A forms electronically. Recordable injuries and illnesses include serious, work-related incidents that affect employee health, productivity, or work status, such as:
- Loss of consciousness
- Days away from work
- Restricted work activity or job transfer
- Medical treatment beyond first aid.
Under this rule employers have three options for electronic submission:
- Manually enter all data into a web-based form,
- Upload a CSV file to process single or multiple establishments simultaneously,
- Transmit data electronically via the Injury Tracking Application (ITA) page located on the OSHA website.
Employers required to submit records
The following employers are required to electronically submit data from OSHA Form 300A to OSHA each year:
- Establishments with 250+ employees that are required to maintain injury and illness records.
- Establishments with 30-249 employees in designated industries listed at 29 CFR 1904.41 Appendix A.
If your establishment has more than ten workers who are considered partially exempt, don’t forget to submit OSHA Form 300A. To perform your due diligence, you can use an OSHA compliance management application like Safety Assure throughout the year. This will keep an accurate record of all work-related injuries and illnesses that meet the requirements above. Doing so will make both the recordkeeping and reporting processes fast and efficient for your OSHA compliance management team.